EFL Administrator
Overseeing communication and management of the EFL office.
All Summer Camp locations
Role Overview
The EFL Administrator will oversee communication and management of the EFL office at the centre. They will report to the Director of Studies and ensure that all phone and email communication is appropriately handled. In addition, they will take charge of several administrative duties and ensure that the office is well organised and a positive working environment is created.
It is the perfect job for those who are newly qualified or are in the process of gaining their teaching qualification and would like experience in an EFL Teaching department.
Skills You'll Gain
In this role you'll develop organisational skills by managing schedules, coordinating departments, and ensuring smooth operations. You'll enhance communication through interactions with students, parents, staff, and agents, while gaining insight into EFL teaching by working with qualified professionals. The role builds expertise in administrative software for records, timetables, and exams, sharpens problem-solving and multitasking in a fast-paced environment, and provides knowledge of safeguarding policies. You'll improve teamwork and leadership collaborating with diverse teams, develop cultural competency promoting inclusion, and experience the reward of creating safe, memorable student experiences.
To view the full job details including Working Conditions download the Job Description
Your role works closely with the Director of Studies (DoS) on administrative duties ensuring complete paperwork and efficient EFL department operations. You manage EFL office communications (phone / email) dealing politely with parents, agents, and staff while ensuring constant staffing during lessons and daily Head Office contact. You remind teachers to complete class profiles, weekly logs / plans, lesson plans, and progress tests, checking completion, liaise with Administrators for feedback distribution / analysis / resolution, record placement scores, and ensure end-of-week reports / certificates are added to student notebooks.
You set up teaching equipment (computers, printers, interactive whiteboards) via IT department liaison, prepare weekly classrooms reflecting "Exsportise School" brand with displays / stationery / materials, create EFL registers from Head Office data handling changes with DoS / administrators, manage optional exam logistics (logins / supervision / certificates), assist placement tests / invigilation / break supervision, maintain EFL records (incidents / complaints / fire drills), act as cover teacher if qualified, take minutes at staff meetings / CPD sessions, manage equipment / restocking / repairs / property sign-in / out, collaborate with welfare for wellbeing reporting concerns immediately, provide inventory reports, and support evening events when EFL lessons are morning/afternoon only.
Additional Duties
You provide staff welfare / operations support, adhere to Staff Handbook and Centre Manager directives with professional conduct, assist camp setup / pack-down for smooth logistics, handle weekend student check-in / out including parents / passports / travel documents / pocket money secured safely, and perform other reasonable duties demonstrating flexibility.
About you
All staff are responsible for ensuring the smooth and efficient running of the centre while upholding the highest standards of safety and care.
We look for Team Members who are friendly, positive, and approachable, who remain calm and professional in all situations. Staff must be reliable role models with high personal standards, respect confidentiality and professional boundaries, work effectively as team players contributing to a positive environment, and fully embrace the Team Orange spirit.
Job Specific Personal Specification & Qualifications
To be suitable for this role, you have native or near-native competence in written and spoken English (minimum CEFR level C1), are highly organised and detail-oriented with excellent time management skills to prioritise and complete tasks efficiently, and adopt a flexible and adaptable approach to working hours in a demanding, fast-paced environment. You manage pressure well, maintaining accuracy and professionalism during busy periods, and respond enthusiastically and sensitively to pastoral matters and diverse stakeholder needs. You confidently liaise with international students, parents, agents, and staff, and are proficient in MS Office (especially Excel) with sound knowledge of Google Drive. You maintain a professional appearance and conduct, demonstrate cultural awareness and sensitivity, and work inclusively with international students and multicultural teams. You are trustworthy and discreet, committed to learning and adapting, open to feedback, and dedicated to ongoing professional development. Your customer-focused mindset enables you to deliver high levels of service and support to all camp participants and stakeholders.
Ideally, you are have a TEFL and/or teaching background with pastoral or welfare experience,
To Apply
All staff must be over the age of 18 and must have completed secondary school / college at least one year prior to joining us. This safeguarding measure is in place to protect both our students and our staff. Staff must be medically fit for their role; where necessary, reasonable adjustments will be discussed and made.
Are you enthusiastic about working with young people, committed to safeguarding, a strong team player, flexible about residential hours, appropriately qualified for your chosen role, and excited by a lively – and at times demanding – international summer school environment? If so, submit your application now. We look forward to hearing from you.
If you have any further questions or are not sure what role to apply for, please contact us at: recruitment@exsportise.co.uk
All staff must pass employment checks, including confirmation that they are not barred from working with children. It is a criminal offence for any person who is barred from working with children to attempt to apply for a position with us. Working with Exsportise involves direct contact with vulnerable children and is exempt from the Rehabilitation of Offenders Act 1974.
