EFL Administrator
Overseeing communication and management of the EFL office.
All Summer Camp locations
Role Overview
The EFL Administrator will oversee communication and management of the EFL office at the centre. They will report to the Director of Studies and ensure that all phone and email communication is appropriately handled. In addition, they will take charge of several administrative duties and ensure that the office is well organised and a positive working environment is created.
It is the perfect job for those who are newly qualified or are in the process of gaining their teaching qualification and would like experience in an EFL Teaching department.
To work closely with the Director of Studies (DoS), assisting them with administrative duties (ensuring all paperwork is complete and up to date) and ensuring the EFL department is run efficiently.
To manage all points of contact in the EFL office (phone and email) and to deal with parents and agents politely and efficiently. The EFL Office has to be staffed at all times during lessons. This includes being in daily contact with Head Office.
To remind EFL teachers to complete their administrative tasks, e.g. class profiles, weekly log/plan, lesson plans and progress tests with results (and check that they have been done).
To liaise with the Administrators regarding student feedback (distribution and analysis of feedback questionnaires) and assist in resolving any issues.
To ensure student placement scores are recorded, and end-of-week EFL reports and certificates are completed for all students and added to students’ notebooks to take home.
To set up the teaching computers, printers, interactive whiteboards, etc., by liaising with the venue’s IT department.
To ensure classrooms are set up each week and have the image of “Exsportise School”. This includes covering up existing work done by the host school students, decorating walls and noticeboards, photocopying student material, and ensuring stationary is in stock.
To use the information provided by Head Office to create EFL registers and liaise with DoS / Administrators to handle any requests for changes.
To ensure students who have booked additional exams (Linguaskill) have their log-in details, are taking their exam before the end of their stay and have been given their exam certificate to take home with them.
To assist with placement tests and exam invigilation as well as break time supervision.
To ensure all Company records relating to the EFL department (e.g. incident and accident reports, complaints log, fire drill reports, etc) are kept up to date at all times.
To act as a cover teacher (if suitably qualified/experienced).
To assist with the evening events programme in case EFL lessons are only offered in the mornings or afternoons instead of both.
To manage and maintain all EFL equipment, restock and organise repairs where necessary, and sign company property (e.g., keys, iPads) in/out to staff.
To work closely with other welfare staff to ensure the welfare of all children and staff. Any concerns should be reported to the Centre Manager / Welfare Manager immediately.
To provide an inventory at the beginning and end of camp for all EFL equipment
About you
All staff are responsible for ensuring the efficient operation of the centre. Our top priority is the safety of children and maintaining the highest standards. We require staff members to exhibit high personal standards and to be friendly, positive, and approachable while maintaining a professional and calm demeanour. Staff should be adept at handling sensitive situations, adhering to confidentiality and data protection guidelines, serving as good role models, maintaining professional boundaries and contributing to a positive summer school environment.
We look for Team Members who are: (Personal Specification and qualifications)
Highly organised with a good eye for detail and excellent time management skills
Able to deal well with pressure
Enthusiastic, friendly and to be able to respond sensitively to any pastoral matters
Excellent written and verbal communication skills
Good knowledge of MS Office, especially Excel, database experience (training provided) and sound knowledge of Google Drive
Professionalism: being of smart appearance appropriate to the role and using appropriate language
Flexible and adaptable approach to working hours
Desired:
Teaching experience
TEFL background or qualifications
Previous residential summer school experience
Experience of teaching mixed nationality groups
Ways we support our EFL Administrators:
Paid, job-specific training before student arrival (induction programme)
On-going support from Head Office and our experienced Director of Studies, and external support from our Academic Advisor (1-1 sessions available throughout the summer)
Specific database training
We want to give you the best, so we provide modern and spacious learning environments with state-of-the-art equipment and technology
Free coffee and tea - we know our EFL Team love coffee, so we have a dedicated machine for the EFL department at each venue!
Fully paid Enhanced DBS check
CPD and appraisals
Wellbeing initiative - 24/7 Welfare and Medical support
All meals and accommodation included
Continual support for all staff from the Head Office Team, both on-site and via phone/email
Safeguarding and prevent training
Supportive team working environment
To Apply
To work closely with the Director of Studies (DoS), assisting them with administrative duties (ensuring all paperwork is complete and up to date) and ensuring the EFL department is run efficiently.
To manage all points of contact in the EFL office (phone and email) and to deal with parents and agents politely and efficiently. The EFL Office has to be staffed at all times during lessons. This includes being in daily contact with Head Office.
To remind EFL teachers to complete their administrative tasks, e.g. class profiles, weekly log/plan, lesson plans and progress tests with results (and check that they have been done).
To liaise with the Administrators regarding student feedback (distribution and analysis of feedback questionnaires) and assist in resolving any issues.
To ensure student placement scores are recorded, and end-of-week EFL reports and certificates are completed for all students and added to students’ notebooks to take home.
To set up the teaching computers, printers, interactive whiteboards, etc., by liaising with the venue’s IT department.
To ensure classrooms are set up each week and have the image of “Exsportise School”. This includes covering up existing work done by the host school students, decorating walls and noticeboards, photocopying student material, and ensuring stationary is in stock.
To use the information provided by Head Office to create EFL registers and liaise with DoS / Administrators to handle any requests for changes.
To ensure students who have booked additional exams (Linguaskill) have their log-in details, are taking their exam before the end of their stay and have been given their exam certificate to take home with them.
To assist with placement tests and exam invigilation as well as break time supervision.
To ensure all Company records relating to the EFL department (e.g. incident and accident reports, complaints log, fire drill reports, etc) are kept up to date at all times.
To act as a cover teacher (if suitably qualified/experienced).
To assist with the evening events programme in case EFL lessons are only offered in the mornings or afternoons instead of both.
To manage and maintain all EFL equipment, restock and organise repairs where necessary, and sign company property (e.g., keys, iPads) in/out to staff.
To work closely with other welfare staff to ensure the welfare of all children and staff. Any concerns should be reported to the Centre Manager / Welfare Manager immediately.
To provide an inventory at the beginning and end of camp for all EFL equipment
